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4.1 Directions for Fire Drills/Alarms

· Fire drills/alarms will be conducted according to KSDE regulations. The audio and visual signals will be the fire alarm notification.

· When the fire alarm is activated everyone, without exception, will vacate the buildings. Do not search for a cause.

Safety of the children is the first concern. Fighting the fire or protecting property is to be considered only after the children have been removed to safety, or when absolutely necessary for the removal of the children.

· ? Attendance should be taken once students and staff are outside.

· Students and staff will remain out and away from buildings until they are advised by an administrator on duty to return to the buildings.


· The premises are vacated by making room checks.

· All windows and doors are closed if time allows.

· Students leave by the assigned exit (all staff should learn their assigned exit prior to students reporting to their classroom/dorm area).

· Students leave promptly, quietly, and orderly.


4.2 Directions for Tornado and Intruder Drills/Alarms

When the tornado or intruder drill/alarm is activated, as with the fire alarm, all staff and students are to move quickly and quietly to safe and secure areas. Staff is responsible for knowing where they are to go in their respective buildings. Staff and students will remain in the assigned safety areas until they have been notified that the all clear has been sounded. Refer to the Crisis Management Cascade for specific procedures.

4.3 Inclement Weather

Inclement Weather School Closing Guidelines and Procedure

The Kansas State School for the Blind has a long history of remaining open when surrounding schools are closed due to weather and road conditions. Since many students reside on campus during the week, they are here regardless of the weather. Those teachers and other staff able to travel to KSSB safely maintain a somewhat modified school routine for residential students and day students for whom personal or LEA transportation is available. Student absences on such days are considered excused. However, inclement weather which

occurs on a weekend when all students are home may result in KSSB closing. When this occurs, please note the following:

· The Superintendent determines if conditions, or predicted conditions, warrant school closing. This decision must be made Sunday morning in order to alert families and transportation services in distant locations.

· The decision to close school activates a telephone communication procedure for notifying all those transportation services and families who normally transport on Sundays.

Television and radio stations in the Wyandotte County/Kansas City metropolitan area are notified of the school closing, and Kansas State School for the Blind will be listed along with other closings as part of media broadcasts.

· Efforts will also be made to personally contact all students' families and all employees.

· The decision to close school must be made on a daily basis. The above procedure will be replicated as needed when school continues to be closed for a sequence of days.

· When there is an official school closure, all school activities scheduled for that day will be cancelled.

Sometimes we guess wrong! There have been times when KSSB has closed and all surrounding schools were open. This may happen when Sunday morning forecasts show severe weather for Sunday night or Monday morning and the forecasts are wrong. The opposite may also happen, that is, unforeseen weather conditions may warrant school closings Monday morning, but for KSSB this is too late. Many students are already on campus, and school will be in session as indicated in the first paragraph.

Your understanding and patience in dealing with occasional severe weather situations is appreciated. When local schools are closed and KSSB remains open, the decision to transport day students rests with each family.

The Superintendent or authorized designee may declare an inclement weather situation. When students are on campus, all KSSB personnel are considered essential and should report to their assigned job. If students are NOT on campus at the time of the declaration, only essential personnel need report to work. For a detailed explanation contact the Superintendent's office for a copy of the KSSB Inclement Weather Implementation Plan.

Inclement Weather Plan Essential Personnel (Students on campus)

If inclement weather is declared when students are on campus, all KSSB personnel is considered "essential" and is expected to report to work at their assigned times or as directed by their supervisor. Personnel who miss work due to weather must use leave time to cover the absence. (Sick leave can be used to cover absence for certified/licensed staff (teachers).)

(Personnel who are concerned about the ability to safely travel to work may remain home and inform their supervisor they will use leave time.)

Inclement Weather Plan (No students on campus)

If inclement weather is declared and there are no students on campus, only essential personnel need to report to work. Essential personnel are defined as maintenance and security personnel and designated members of the KSSB Leadership Team. All other personnel normally scheduled to work will be provided Inclement Weather Leave (IWL).

Essential personnel who miss work due to weather must use leave time to cover the absence. (Sick leave cannot be used to cover absence.) K.A.R. Article 9: 1-9-5

The status of the inclement weather period, and the students' return to school will be conveyed via local media and the KSSB telephone communication tree.

Only the Superintendent or authorized designee can declare Inclement Weather.

4.4 KSD Crisis Management Plan

The KSSB Crisis Management Plan sets forth procedures to take when certain situations might occur and how to handle each situation you might encounter. Refer to the Crisis Management Cascade for complete explanation for the following situations: Fire/Tornado/Severe Storm/Intruder/Toxic Chemicals/Bomb Threats/Field Trip/Evacuation Steps and other Resource information.

4.5 Maintenance Requests

All requests for maintenance and inventory transfers must be made via the Facilities Operations work order system. See your department supervisor for further instruction. Maintenance and Housekeeping staff may perform maintenance repair or move equipment/materials after the work order has been approved.

4.6 Health Services/Infirmary/Accidents

Blood pressure checks will be provided for staff by the nurses of KSSB. Also, the nurses will provide first aid for staff that are injured while working. Any incident that warrants more than first aid should be dealt with in the appropriate manner, i.e., send the staff to KU MedWest Occupational Health, State Avenue Health Care, Occupational Health at the University of Kansas Hospital, their local physician, the emergency room, or call 911 for an ambulance. Health Center medications are not to be used for staff illness, except in emergency situations. The supervisor should be contacted when possible, depending upon the severity of the situation. A written report must be completed on all accidents/injuries that occur at work no matter how minor they are. It is the individual's responsibility to see that the report is completed WITHIN 24 HOURS of the incident unless circumstances prevent and then as soon as possible. You must notify your supervisor immediately. Failure to do so may result in nonpayment of job related injury medical expenses in the future. Should you become injured while at work you can receive specific information by contacting the Human Resources/Payroll Office.

Injury Report/Workers' Compensation Forms

An employee must report any injury/illness promptly (best if within 24 hours) to the employee's department supervisor, who will conduct an investigation and obtain an "Employer's Report of Accident" form (K-WC 1101-A). Both the employee and the supervisor must complete the report and forward copies to the Human Resources Department. Timely recording of an accident is

essential to provide appropriate medical attention and the establishment of any claim for the job-related injury, i.e. Workers' Compensation claim.

All employees are covered by insurance under the provisions of the Kansas Workers' Compensation Law. This insurance protects the employee with entitlements to certain benefits to assist with income losses and/or medical expenses caused by job-related injuries or occupational diseases arising out of, and in the course of, an employee's assigned duties. Workers' Compensation packets, containing the "Employer's Report of Accident" form, Work Injury/Illness Incident Report, Workers' Compensation Benefit/Information letter, and informational memo from State Self-Insurance Fund are available in the Human Resources Department or the Health Center.

All accidents, no matter how minor, must be reported immediately to the department supervisor. An "Employer's Report of Accident" will need to be completed, and information explaining your rights and responsibilities will be provided. Failure to report injuries or to be treated in a timely manner may affect eligibility of Workers' Compensation benefits.

The State has contracted with K.U. MedWest Occupational Health, State Avenue Health Care, and Occupational Health at The University of Kansas Hospital as providers of medical services for State employees in the immediate Kansas City area. Prior authorization from the State SelfInsurance Fund in Topeka is required before services for Workers' Compensation illness/injuries are provided. The use of any other medical facility will also require prior authorization from the State Self-Insurance Fund, or the cost of treatment exceeding $500 may become the employee's responsibility. In the event of a life threatening medical emergency, telephone "911" (emergency services) so that appropriate medical staff can provide needed services and transportation to the nearest medical facility. The furnishing of vehicles or transportation for staff to obtain medical attention is the responsibility of the employee, and not KSSB.

When the employee returns to KSSB after receiving services for Workers' Compensation illness/injuries, he/she needs to submit the medical release forms to his department supervisor. The department supervisor will then submit the appropriate documents to the Human Resources Department for processing. All bills for medical treatment covered under Workers' Compensation should be submitted to the Human Resources Department to be forwarded to the State SelfInsurance Fund.

If medical services are needed on the initial day of injury/illness, the employee's absence from duty while receiving medical treatment will be considered to be in "pay status" without the need to use accrued leave. If medical services are needed after the initial day, the employee must use accrued leave to cover the time off, or be considered on "Leave Without Pay" status. For further assistance contact the Human Resources Department.

Under the provision of the State Self-Insurance Fund, compensation for the first week the employee is unable to work is not paid until the employee is off work for three consecutive weeks. Reimbursement is paid at the rate of 66 & 2/3% of the average weekly wage up to a maximum of 75% of the State's average weekly wage. If an injury/illness results in permanent disability, the law provides for additional benefits.

Employees with questions concerning the benefits provided under Workers' Compensation should contact the Human Resources Department or the Kansas State Self-Insurance Fund. The Kansas State Self-Insurance Fund has representatives who specialize in aiding injured employees with claim information questions and problems.

4.7 Safety Conscious Staff & Students

We expect all of our employees to be safety conscious and to help us in finding conditions in our school that might cause accidents. Report ANY unsafe conditions and ANY injury received while at work to your supervisor IMMEDIATELY. We require all employees who have direct supervision of students during activities associated with KSSB to assure their health and safety at all times. All staff will abide by the KSSB Self-Destructive Statements, Behaviors and Threats (SDSBT) policy and follow appropriate steps if a student shows signs of self-destructive behaviors.

4.8 Smoking Policy

According to the State of Kansas Tobacco-Free Schools Law (K.S.A. 21-4010), the use of tobacco products on campus is strictly PROHIBITED. KSSB is a smoke free campus effective August 1, 2016. Violators are subject to disciplinary procedures. Smoking is not allowed in state vehicles.

4.9 Drug Screening

The Kansas Governor signed into law the Drug Screening Program, effective May 16, 2002. Employees of the Kansas State School for the Blind are included. The bill states that KSSB employees can be tested for drugs if there is reasonable suspicion. (H.B. #2933 Session of 2002) (REF: K.S.A. 75-4362) If you see any suspicious behavior, report it to the Human Resources Director immediately.